Terms of Service and Data Use

Last updated: October 29, 2026

These terms are an agreement between you and J. Murphy Ryan ("we") for your use of Spotsheet (the "Service"). Our Privacy Policy explains how we handle information.

1. The service

• Spotsheet is a spotting and cue-sheet tool for film and TV sound, with a Mac app that works with Pro Tools.
• Spot is free.
• Paid plans and features, if we offer them, come with separate terms that you accept before paying.

2. Beta

• Spotsheet is in beta. Features may change or break.
• We may need to reset data. If we do, we will give you notice and time to export first, except in an emergency affecting security.
• There is no uptime or service guarantee during the beta.

3. Your account

• You must be at least 18 and able to agree to these terms. Keep your password safe; you're responsible for activity under your account.
• Email is required. Until you verify it, you can open and read your projects and change your own settings, but you can't add or change anything in a project. Accounts that existed before this rule have 7 days from their first visit after it to verify. We use your email to sign you in, recover your account, send security notices, and match project invites sent to that address.

4. Your content stays yours

• You and your collaborators own what you create in Spotsheet: sheets, notes, cues, comments and library indexes, together with change lists ("your content").
• What you allow us to do: you give us a limited license to host, store, process and display your content, and to show it to the collaborators you authorize. This includes processing by an AI feature when you choose to use one. The license exists only to run the Service for you.
• When it ends: the license ends when your content is erased. Deleting content in the app hides it but does not erase it. We erase it from our live systems within 30 days of your request, and it can remain in our backups for up to 12 months afterwards (see Section 6 of the Privacy Policy).

5. Confidentiality, and what we keep

• Your client work is confidential. We don't access the content of your projects except:
  • to run and secure the Service;
  • to give you support you ask for;
  • to meet a legal requirement.
• Media you link from your own computer (stems, picture, library audio) stays on your computer. We don't store it.
• We don't store your picture, stems or sound libraries. You link them from your computer or from storage you host. The only files you can send us are change lists, and we read them once and keep only their edits (see Section 1 of the Privacy Policy).
• Change lists: a change list that a project owner or admin attaches to a picture version is read once; its edits and its file name are kept with the project until we erase them at your request. Files attached before October 14, 2026 are kept until we erase them at your request.
• We never train AI models on your content and never build datasets from it. That includes cue text, notes, comments, project titles, filenames and folder paths.

6. Data use

• We keep simple operational statistics about how the Service is used. They contain no project content.
• Anything beyond that, such as anonymous category statistics contributed to an industry standard like UCS, is opt-in and off by default.
• AI features (paid plans) work as described in the Privacy Policy.

7. Shared projects

• The project owner controls the project: who is invited, the roles, and whether the project exists.
• What collaborators write: notes and comments a collaborator writes become part of the project's record. The collaborator keeps their rights in what they wrote and allows the owner and the other members to use it within the project. If the collaborator leaves, it stays in the project.
• If the owner deletes the project, it disappears for everyone. Deleting archives it; it is erased when the owner asks us to (see Section 6 of the Privacy Policy).
• If a collaborator is removed, they lose access immediately. They keep only exports they had already made.

8. Export

• You can export your notes at any time as Pro Tools markers (a MIDI file or a text file), and you can bring notes in from Pro Tools markers, a plain list or a CSV file.
• We will keep export available for as long as your account is open. For a copy of everything else we hold about you, email us (see Section 9 of the Privacy Policy).

9. Fair use

• Don't misuse the Service: no breaking or probing its security, no overloading it, no scraping it, no using it to infringe anyone's rights, and no sharing access you aren't authorized to share.

10. Your responsibilities

• You're responsible for having the rights to the media and libraries you use with Spotsheet.
• If your media or library use infringes someone else's rights and that leads to a claim against us, you agree to cover our reasonable costs of that claim.

11. Feedback

• If you send us ideas or feedback, we may use them freely, without any obligation to you.

12. The Mac app and Pro Tools

• Your license. We grant you a personal, non-exclusive, non-transferable, revocable license to install and use the Spotsheet Mac app on Macs you own or control, only to use the Service under these terms. The app is licensed, not sold.
• What you may not do. Except where the law expressly allows it despite this limit, you may not reverse engineer, decompile, disassemble or otherwise try to get the source code of the app or of any part of it, including any third-party software built into it. You may not modify, rent, lend, sell or redistribute the app, or remove any copyright, trademark or other notices.
• Third-party software. The app includes software licensed from third parties, including Avid Technology, Inc. ("Avid") software that lets it work with Pro Tools. Avid and its licensors own all rights in their software and keep all rights not expressly granted. Pro Tools and Avid are trademarks of Avid; Spotsheet uses them only to say that it works with Pro Tools. Spotsheet is not made, endorsed or supported by Avid.
• Local use. The parts of the app that control Pro Tools run only on your own Mac. They are not provided as a hosted or cloud service.
• US Government users. The app and its documentation are "commercial computer software" and "commercial computer software documentation" under FAR 12.212 and DFARS 227.7202. US Government users get only the rights granted to all other users under these terms.
• Export. The app may be subject to US and other export control and sanctions laws. You agree not to export, re-export or transfer it in breach of those laws, including to any country, person or entity under US embargo or sanctions.

13. No warranty, and the limits of our liability

• The Service, including the Mac app and any third-party software in it, is provided "as is", without warranties of any kind, express or implied, including merchantability, fitness for a particular purpose and non-infringement, to the extent the law allows. Neither we nor our licensors, including Avid, promise that it will be uninterrupted or error-free, or that it won't affect your Pro Tools sessions; keep your own backups.
• To the extent the law allows, neither we nor our licensors, including Avid, are liable for any indirect, incidental, special, consequential or punitive damages, or for lost profits, data, or use, even if told they were possible. Avid has no liability to you of any kind arising from the app.
• Our total liability to you is limited to US $100 while the Service is free.
• Nothing in these terms limits liability that can't be limited by law.

14. Ending things

• You can stop using Spotsheet and close your account at any time: email us from the address on your account.
• We may suspend or close an account that breaks these terms. Except for abuse or a security threat, we will give at least 30 days' notice and a chance to export before closing an account.

15. Changes, law and disputes

• Changes: we may update these terms. For material changes, we will tell you by email (where we have one) and in the app before they take effect.
• Continuing to use the Service: if you already have an account when we change these terms, you accept the new terms by continuing to use Spotsheet after they take effect.
• Governing law: these terms are governed by the laws of California.
• Disputes: either side may use small-claims court. Any other dispute goes to the state and federal courts of Los Angeles County, California.
• Users in the UK and EU keep the protections of their local consumer law.

16. Contact

• Support: info@spotsheetpost.com
• Privacy: info@spotsheetpost.com